IRHS Baseball Booster Club Meeting Minutes

Time: 6:30 pm - 8:30 pm
Location: IRHS Library

Present:
Jeff McGee - President
Kristin McQuay-Rizzo - Asst. Secretary
Angel Young - Treasurer 
Tina Carrasco - VP
Herschel Sissac - VP
Andrea Balacer - VP

Not Present:
Brandi Montgomery - Secretary
Terry Sobecki - VP, Social Media

Agenda:

Last Meeting Follow Up

• None presented at this meeting.
  
  

​Old Business

• None presented at this meeting.
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New Business

• Clarified Bylaws and proposed the following modification:
  • Discussed Article II Membership, Section 2.01-Qualification, 2.02-Rights & Responsibilities, 2.03 Quorum and proposed the following modification
    • Encourage all baseball parents to come to booster meeting and vote. Better communication on scheduled meetings.
    • Membership and Voting Rights/Procedures/& Amendment from a quorum of 10 to a quorum of 8  (to be voted on).
  • Discussed Article III Executive Board, Section 3.05-Action Without a Meeting and proposed the following modification:
    • Change Section 3.05 to Action with or without a Meeting - Booster Club may take action outside of a board meeting if the President bring action to a vote. Booster Club will vote via GroupMe using a polling system.​

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​​​​President's Report:

• Jeff briefed boosters on Coach Teadt’s wishlist for the baseball field and the estimated costs associated with each item: 

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• Jeff Proposed Immediate Needs for Field Maintenance & Improvements: 

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• Proposed expense for Fall 2024 (not voting on item until after school starts):

• Jeff Proposed Booster Club Increase Funding for the Following Items for Spring 2025 Season:

• Jeff will motion the following immediate items to Booster Club Executives to vote via GroupMe using polling system:
• Push Lawnmower
• 2 New Hitting Mats
• New Batting Turtle Liner
• Lights for Bullpen on Catchers Side
• Website Enhancements  (yearly)
  
  

Treasurer's Report:

• Angel has been familiarizing herself with the financials.
  • Identified FrontStream deposit as workplace employee giving campaigns. Currently Tina’s company participates in this.
  • Jeff to go to Wells Fargo and transfer account into his name with emails going to [email protected].
  • Jeff to discuss merchant account with Wells Fargo. Because we are set up with Square, we believe we already have this.
  • Anticipated expenses that will come up next fall/winter before fundraising dollars come in will be to pay for the Umpires for Arthur Pack Baseball Tournament. Approx. $3k-$4k. Just need to be mindful of this as we approve expenses.
    
    

Secretary's Report:

• Kristin (Asst. Secretary) has been working on updating booster club website and has added the following functionality to make site more informative and user friendly.
• Enhancements made:
  • Responsive calendar on home page with upcoming game and practice schedule. Sync individual events to your external calendar on phone or computer. Share events via text or email. Linked address to map. Collect event registration and manage registered lists.
  • Parent/Player/Booster Club meeting minutes will be posted for everyone to see.
• Warden Physique-ask parents if someone can go take pictures of boys working out with Alex Warden to put together a shout out for social medial/website to thank for their volunteer efforts in the gym with boys. 
  
  

Other:

• Tina suggested sharing google username and password with Executive Board so that everyone has access to google drives, email, etc and can help manage. 
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Next Meeting Follow Up:

• The Farm needs a lot of TLC. What can we do to help with that?
• ​Parent Involvement
• Fundraising Ideas
• Specialty Jerseys (Cancer)
• Online Swag Store (GearUP ?)
• Spring 2025 Team/Individual Pictures
• Beginning of Season Swag for Spring Teams
• Fall Schedule and Fees