All Member Board Meeting- August 2025

Organization Name: IRHS Baseball Booster Club All Member Meeting
Board Meeting Date: 8/21/25
Time: 6:30pm-8:00pm
Location: IRHS High School, Library lecture Hall
Meeting Type: Regular- All Member Meeting

1. Call to Order
   

President Cuaron called the meeting to order at 6:30pm.
2. Roll Call

• List of Executive Member attendees: Art Cuaron, Adriane Cuaron, Tina Carrasco, Andrea Wilson 
  

• Board Members Present: President, Secretary, 2- Vice Presidents
  
• Executive Members Absent: Treasurer
  
• All Members who were present (signed in): Lindsey Summerhays, Malindy Maldonado, Dona Alstrom, David & Lindsey Enriquez, Vaness & RJ Cate, Tony Taijeron, Manny Carrasco, Melissa & James Marsh, Monica Aguilar, Travis Kelly, John Utterback, Martha Graves, Felicia Mendoza, Micala Baer, Claudia Diaz, Kristin & Rob Peters, Courtney Carson
  
• Coach Julian Encinas & Richard Garwack- IRHS AD
  

3. Introductions (6:33pm):

• Each Executive Board member made an introduction to all members followed by an introduction from Coach Julian to all members. This agenda item ended with an intro from Richard Garwacki, IRHS Athletic Director.
  
  • Coach Encinas reviewed the following with all members:
    
    • Credentials/His story
      

4. Review and Approval of FY 2026 Budget (6:45pm):

• Reviewed budget submitted to Amphi District
  
  • Talked through each line item on the budget and the detail that was in each category. See budget and budget detail documents
    
  • Discussed the transportation line item and why it is part of the budget this year, unlike other years. Discussed calculations that were used (Amphi Transportation Costs) to estimate the new cost for transportation to non AIA sanctioned games ( Cowboy Up Tournament & Chris Moon Tournament)
    
  • Discussed equipment needed for the program and how we will purchase what is needed after the 8/26/25 approval of the Executive Board.
    
  • Voted on approval of budget- passed unanimously (26 total votes)
    

5. Fundraising Events/Schedule (7:30pm)

• Reviewed current fundraising plans:
  
  • Golf Tournament – Saturday. November 15 at El Conquistador – Canada Course
    
  • The Orange Guys Fundraiser- sales 11/15-12/5
    
    • Delivery of oranges and grapefruit week of 12/8
      
  • IRHS Baseball Hosted Youth Baseball Tournament (January 10th & 11th)
    
    • Need to secure fields
      
  • Discussed other ideas to have another fundraiser before the others get started.
    
    • Pickle Ball Tournament, Corn Hole Tournament, Calendar sales
      
    • Decided on Calendar Sales (September or October)
      
• All members were notified by Mr. Garwacki all communications must move from GroupMe to ParentSquare
  
  • Secretary Cuaron noted she will get ParentSquare set up and communicated to the parents
    

6. Discussion and Possible Action for FY 2026 Sponsorship Package (7:45pm):

• Reviewed Sponsorship package flyer, one member noted that from a business owner perspective the numbers are doable and there is not a limit on what they can donate
  
• President Cuaron noted we can not ask any business that has a name with any kind of beer, smoking or gambling in their names. Ie: Cold Beers & Cheeseburgers or Pizza & Pints.
  
• Another member noted that the flyer should be used as a guide and if a business wants to donate any amount or wants a different variation on the items we should be flexible. All members agreed with this.
  
• Voted on approval of Sponsorship Packages- passed unanimously (26 total votes)
  

7 . Call for Volunteers (7:55pm)

• President Cuaron announced we will create small sub committees for each fundraiser and we will also need all members to help make the fundraising events happen. In order to hit our fundraising goals we will need all members and the players to participate.
  

8. Overview of Fall Baseball Calendar (8:00pm)

• Coach Julian Encinas reviewed the Fall 2025 calendar including open field, weight training and tournaments/Kino league.
  
• Secretary Cuaron noted the Fall calendar will be posted on ParentSquare and the IRHS Baseball Booster sites that will include: open field, weight training, tournaments, scrimmages and all fundraising dates. 
  

9. Adjournment (8:13pm)

​

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