IRHS Baseball Booster Club Executive Officer’s Meeting

Organization Name: IRHS Baseball Booster Club Executive Officer’s Meeting
Board Meeting Date: 8/12/25
Time: 7:00pm
Location: 5072 N. Wild Life Dr.
Meeting Type: Regular- Executive Officers Meeting

1. Call to Order

Chair Cuaron called the meeting to order at 7:21.
2. Roll Call

• List of attendees: Art Cuaron, Adriane Cuaron, Tina Carrasco, Angel Young, Andrea Wilson and Julian Encinas

• Board Members Present: President, Secretary, 2- Vice Presidents, Treasurer
• Executive Members Absent: none

3. Approval of Agenda

• Reviewed agenda, approval to review all items on agenda

4. Introductions (7:25):

• Each Executive Board member made an introduction to Coach Julian followed by an introduction from Coach Julian to the Board. 

Coach Encinas reviewed the following with the Executive Board members:

• Credentials
• Coaching Staff
• Equipment & Fields needs for program
• Draft Fall events calendar

5. Review of July 2025 Financials (7:36pm):
The Board reviewed and approved the July 2025 financial reports as submitted by the Treasurer. The reports noted the ending bank balance as of July 31, 2025 as $9,307.26. The reports will be posted to the IRHS Booster webpage. A summary of the reports are provided below:

• Monthly Treasurer Report July 2025
• Monthly Treasurer Season Summary July 2025
• Bank Statement provided and reviewed

6. Update Booster Club Status for FY26 (7:46pm):
Secretary Cuaron provided an update on the Booster Clubs submission of it’s FY 26 approval documents to IRHS school administration. It was noted in the meeting that District approval is required each year prior to the Booster Club beginning any fundraising activities or spending in the current fiscal year.

• All paperwork submitted to Amphi/Admin District 8/1/25
• Amphi Admin confirmed Board approval on agenda for 8/26 Amphi Dist. Board meeting

7. FY 2025/26 Budget Discussion (7:55pm):

• Reviewed budget submitted to Amphi District
  • Add miscellaneous category
  • Moved Media Day to events category 
  • Consolidated some categories into a broader communications category
  • Art to make updates to budget and prepare for all members meeting 8/21
  • Reviewed total fundraising goal of $45,000 to cover the budgeted expenses

8. Fundraising Events/Schedule (8:30pm)

• Reviewed current fundraising plans:
  • Golf Tournament – November 15 at El Conquistador – Canada Course
  • IRHS Baseball Hosted Youth Baseball Tournament
  • The Orange Guy Sales
• Reviewed other options for fundraising:    
  • Donations
  • Local Giving Grants
  • Sponsorships

9. Future Meeting Cadence (8:58pm):

• Initial FY 20206 all member Board meeting 8/21 6:30 pm IRHS Library Lecture Hall
• Next Executive Board Meeting 9/3 at 7:00 pm

10. Adjournment (9:00pm)

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