executive officers meeting: September 2025

Organization Name: IRHS Baseball Booster Club Executive Officer’s Meeting
Board Meeting Date: 9/11/25
Time: 7:00pm
Location: 5072 N. Wild Life Dr.
Meeting Type: Regular- Executive Officers Meeting
1. Call to Order

• 7:06 pm
  
• Art Cuaron
  

2. Roll Call

• List of attendees: Art Cuaron, Adriane Cuaron, Tina Carasco, Angel Young, Andrea Wilson, Julian Encinas
  

• Board Members Present: President, Secretary, 2- Vice Presidents, Treasurer
  
• Executive Members Absent: none
  

3. Approval of Agenda

• Reviewed agenda, approval to review all items on agenda
  

4. Review of August 2025 Financials (7:08pm)

• All members approved and made verbal acknowledgement of the current financials, bank statement, monthly and annual summary.
  

5. Review of Fundraising Calendar Dates (7:25pm)

• Dates for the 4 main fundraisers were reviewed and approved by all the present board members.
  

6. Update on Baseball Tournament Fundraiser (7:43pm)

• Dates and location secured:
  
  • Joaquin Murrieta Park, fields 4,5 &6 
    
  • January 10th & 11th
    
  • Discussed competition with other tournament at Kino on the same weekend but this tournament is for older age brackets
    

7. Finalise and Approve Golf Contract (7:55pm)

• All board members reviewed and approved for, Art Cuaron,President to sign the Golf Contract
  
  • Follow-up: confirm with venue what food is served after the tournament and what those services include
    
  • Adriane Cuaron will update the site to allow for Sponsorship and player registrations including payment. She will also create trackers for the Sponsorships and Silent Raffle Donations.
    

8. Volunteer Survey/Link (8:02pm)    

• Discussed creating a link that we will distribute on ParentSquare for all board members to help volunteer for the golf tournament and baseball tournament.
  
• Tiana Carrasco agreed to create the links for distribution that will be shared
  

9. Sponsorship Packet Distribution(8:08pm)

• Team agreed that we need to distribute the Sponsorship packages on ParentSquare and on our social media platforms
  

10. Coach Julian Encinas - Updates (8:15pm)

• Varsity field will be closed from 10/1/25 through 12/1/25 for overseeding
  
• Looking at other varsity tournaments before the season starts: January 24-25th or January 31st & 1st (possibly in Nevada)
  

11. Adjournment (8:25pm)

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