executive members meeting

Organization Name: IRHS Baseball Booster Club Executive Officer’s Meeting
Board Meeting Date: 12/9/25/25
Time: 6:00pm
Location: 5072 N. Wild Life Dr.
Meeting Type: Regular- Executive Officers Meeting
1. Call to Order

• 6:02 pm
  
• Art Cuaron
  

2. Roll Call

• List of attendees: Art Cuaron, Adriane Cuaron, Tina Carrasco, Angel Young, Board Members Present: President, Secretary, Vice President, Treasurer
  

• Executive Members Absent: none
  

3. Approval of Agenda

• Reviewed agenda, approval to review all items on agenda
  

4. Discussed Financials (6:07pm)

• Reviewed budget with adopted budget numbers, spent YTD and available balance.
  

5. Orange Guy Delivery Logistics (6:18pm)

• ICS drop off first at 7:15am- all donation boxes first
  
• 8:30am at Walmart on La Cholla- all pickups for players
  
• Discussed efficiencies and that last year it was a cluster and it took to long. Art is to follow-up to create a better plan with Kristin Rizzo, The Orange Guy rep, to have a better plan to make the pick up more efficient.
  

6. Baseball Fundraiser Planning & Logistics (6:50PM)

• We now have 5- 10u teams paid and 6- 14u teams confirmed (need to pay)
  
• For now, we will keep one location at Joaquin Murietta
  
• Umpires are being coordinated with Bill Leaf
  
• Looked a map of the park, we will have to entrance fee stations, we will take cash and Zelle
  
• Boys responsibilities will be: field maintenance (if needed, help with a parent at entrance stations and anything else that will be needed. We want them to be present and there to support the teams
  
• We will need parent volunteers to help with snack bar, grilling and entrance stations. 7am-7pm snack bar coverage, 10am-7pm grilling coverage, and 6:45am-6pm entrance station coverage needed. Tina Carrasco if working on schedule and shits. We will ask for parent volunteers first and the we will fill with NJHS & Key Club student volunteers
  
• We will need food/snacks and dry good donations. We will ask for donations from parents first and then supplement with Amazon and Walmart gift cards. Tina to send out sign-up/donation requests through sign-up genius
  
• We will purchase rings for each winning team. We will do generic rings that do not have IRHS on them, just champions etc. Need to find a vendor
  

7. Discussed Portion of Golf and Orange Sales to the Athletes versus Boosters (7:00pm)

• By unanimous vote:
  
  • Golf 98% profit will be kept by Boosters, 2% to the athletes account
    
  • Orange Sales 95 % profit will go to the athletes account, 5% will be kept by the Boosters
    

8. Discussed “Appreciation” Idea for Sponsors (7:5pm)

• Creating a “plaque” with a Thank you from the athletes and a photo
  
• Discussed golf pictures and what have we done with them
  
  • Sent out social media post 12/1/25 with golf photos and thanked sponsors
    
  • Will use in future promotion
    
• Adriane to send Angel good group photo so we can get an appreciation plaque priced out
  

9. Future Discussion Items (7:25pm)

• Field Day- need to schedule with Coach Julian- paint, repairs etc for preparation of first home game
  
• Media Day- need to schedule, need to coordinate with Coach Julian
  
• Senior Gifts
  
• Year-end Banquet
  
• Next Executive Board Meeting: 12/30/25- Baseball Tournament Preparation 6:00pm
  

10. Adjournment (7:25pm)