Booster Club Meeting MinutesDate: Monday, April 14th, 2025
Time: 6:15 PM
Location: Native in Marana

Call to Order:
Meeting was called to order at 6:15 PM.
Members Present:

• Angel
• Andrea
• Hershel
• Kristin
• Tina

Agenda Items Discussed:1. Little League Night

• Terry has taken care of all preparations.

2. Senior Night

• Locker Decorations: Gina to coordinate.
• Parent Gifts:
  • Boys will sign baseballs for dads.
  • Andrea is creating shirts for moms.
  • Boosters will prepare "Dirt in a Jar" gifts (Tina and Andrea).
• Shirts: Coordinated by Terry and Andrea.
• Budget: $150 per student – approved unanimously.
• Photography: Owen will take pictures of seniors with their moms and dads.
• Social Media/Promotion: Terry to coordinate.
• Additional Tasks:
  • Rhonda to assist.
  • Collect and provide a photo of each senior with their mom to be given on Senior Night.

3. Banquet

• Coach will write a letter for each senior.
• Agenda and expectations to be outlined for coaches.
• Kristin will create a sign-up sheet for banquet help and contributions.
• Budget: $5000 – approved unanimously.
• Order Deadline: All banquet-related orders due by March 27.

4. JVB Eegee’s Day

• Budget: $50 - approved unanimously.

Additional Items:

• Fathead Prints: Approved to be printed.
• Gift Baskets: Gina will prepare “Tide Pod” baskets for the boys.
• Locker Decorations & Plate Paintings: To be organized by Gina. 

Time: 6:00pm - 6:45pm
Location: IRHS Library 
​

• August 14th is the player/parent meeting at 6:30pm
• First week of September open field and weight lifting starts on Mondays, Wednesdays, and Thursday. Fall ball we will be doing only tournaments – players will be by invite only. We will know schedules three week in advance, cost will be under $100 or less for each tournament, and tournaments will be in the Tucson area.
• Working on swag store. 
• District approved $10 per kid meal reimbursement.
• For the Spring there will only be two teams – Varsity and JV.​​​

Booster Club - New Business

• Fundraiser Update
  • ​Golf Tournament
    Tentatively set for Dec 14th at Dove Mountain (Ritz Carlton)
  • Please let us know if anyone has any other ideas for fundraisers – we can do unlimited!
  • Corporate Sponsorships
  • Baseball Tournament at Arthur Pack
    Tentatively set for either Jan 18th & 19th or Jan 25th & 26th
  • Please let us know if anyone has any other ideas for fundraisers – we can do unlimited!​

​

Time: 6:30 pm - 8:30 pm
Location: IRHS Library

Present:
Jeff McGee - President
Kristin McQuay-Rizzo - Asst. Secretary
Angel Young - Treasurer 
Tina Carrasco - VP
Herschel Sissac - VP
Andrea Balacer - VP

Not Present:
Brandi Montgomery - Secretary
Terry Sobecki - VP, Social Media

Agenda:

Last Meeting Follow Up

• None presented at this meeting.
  
  

​Old Business

• None presented at this meeting.
  ​

New Business

• Clarified Bylaws and proposed the following modification:
  • Discussed Article II Membership, Section 2.01-Qualification, 2.02-Rights & Responsibilities, 2.03 Quorum and proposed the following modification
    • Encourage all baseball parents to come to booster meeting and vote. Better communication on scheduled meetings.
    • Membership and Voting Rights/Procedures/& Amendment from a quorum of 10 to a quorum of 8  (to be voted on).
  • Discussed Article III Executive Board, Section 3.05-Action Without a Meeting and proposed the following modification:
    • Change Section 3.05 to Action with or without a Meeting - Booster Club may take action outside of a board meeting if the President bring action to a vote. Booster Club will vote via GroupMe using a polling system.​

​​
​​​​President's Report:

• Jeff briefed boosters on Coach Teadt’s wishlist for the baseball field and the estimated costs associated with each item: 

​

• Jeff will motion the following immediate items to Booster Club Executives to vote via GroupMe using polling system:
• Push Lawnmower
• 2 New Hitting Mats
• New Batting Turtle Liner
• Lights for Bullpen on Catchers Side
• Website Enhancements  (yearly)
  
  

Treasurer's Report:

• Angel has been familiarizing herself with the financials.
  • Identified FrontStream deposit as workplace employee giving campaigns. Currently Tina’s company participates in this.
  • Jeff to go to Wells Fargo and transfer account into his name with emails going to [email protected].
  • Jeff to discuss merchant account with Wells Fargo. Because we are set up with Square, we believe we already have this.
  • Anticipated expenses that will come up next fall/winter before fundraising dollars come in will be to pay for the Umpires for Arthur Pack Baseball Tournament. Approx. $3k-$4k. Just need to be mindful of this as we approve expenses.
    
    

Secretary's Report:

• Kristin (Asst. Secretary) has been working on updating booster club website and has added the following functionality to make site more informative and user friendly.
• Enhancements made:
  • Responsive calendar on home page with upcoming game and practice schedule. Sync individual events to your external calendar on phone or computer. Share events via text or email. Linked address to map. Collect event registration and manage registered lists.
  • Parent/Player/Booster Club meeting minutes will be posted for everyone to see.
• Warden Physique-ask parents if someone can go take pictures of boys working out with Alex Warden to put together a shout out for social medial/website to thank for their volunteer efforts in the gym with boys. 
  
  

Other:

• Tina suggested sharing google username and password with Executive Board so that everyone has access to google drives, email, etc and can help manage. 
  ​

Next Meeting Follow Up:

• The Farm needs a lot of TLC. What can we do to help with that?
• ​Parent Involvement
• Fundraising Ideas
• Specialty Jerseys (Cancer)
• Online Swag Store (GearUP ?)
• Spring 2025 Team/Individual Pictures
• Beginning of Season Swag for Spring Teams
• Fall Schedule and Fees

Time: 6:30 pm - 7:30 pm 
Location: IRHS Library

Present:
Andrea Wilson, Meg Klinger, Mike Young, Herschel and Rhonda Sissac, Kristin
McQuay, Elise McGee, Elia Jaime-Bracamonte, Brandi Montgomery, Tina
Carrasco, Noah Gessler, Alisa Bolling, Jeff McGee

Agenda: 

Final Vote for New IRHS Baseball Booster Club Board:

• Jeff McGee – President
  
• Angel Young -Treasurer
  
• Brandi Montgomery – Secretary
  
• Kristin McQuay – Vice President
  
• Herschel Sissac – Vice President
  
• Tina Carrasco – Vice President
  
• Terry Sobecki – Vice President
  
• Andrea Wilson – Vice President

Misc Notes:

• Reimbursed for outstanding amounts owed.
• Mevo cameras and accessories update on refund:
  
  • 2 cases – could not return because the return window was missed.
    
  • 2 batteries – Terry has a battery and Rhoda will give it to Jeff.
    
  • 2- fence holders could not return but could be reused next year
    
  • 2- cameras were returned to the store