博客存档 - IRONWOOD RIDGE NIGHTHAWKS BASEBALL

executive members meeting

12/9/2025

Organization Name: IRHS Baseball Booster Club Executive Officer’s Meeting
Board Meeting Date: 12/9/25/25
Time: 6:00pm
Location: 5072 N. Wild Life Dr.
Meeting Type: Regular- Executive Officers Meeting
1. Call to Order

6:02 pm
Art Cuaron

2. Roll Call

List of attendees: Art Cuaron, Adriane Cuaron, Tina Carrasco, Angel Young, Board Members Present: President, Secretary, Vice President, Treasurer

Executive Members Absent: none

3. Approval of Agenda

Reviewed agenda, approval to review all items on agenda

4. Discussed Financials (6:07pm)

Reviewed budget with adopted budget numbers, spent YTD and available balance.

5. Orange Guy Delivery Logistics (6:18pm)

ICS drop off first at 7:15am- all donation boxes first
8:30am at Walmart on La Cholla- all pickups for players
Discussed efficiencies and that last year it was a cluster and it took to long. Art is to follow-up to create a better plan with Kristin Rizzo, The Orange Guy rep, to have a better plan to make the pick up more efficient.

6. Baseball Fundraiser Planning & Logistics (6:50PM)

We now have 5- 10u teams paid and 6- 14u teams confirmed (need to pay)
For now, we will keep one location at Joaquin Murietta
Umpires are being coordinated with Bill Leaf
Looked a map of the park, we will have to entrance fee stations, we will take cash and Zelle
Boys responsibilities will be: field maintenance (if needed, help with a parent at entrance stations and anything else that will be needed. We want them to be present and there to support the teams
We will need parent volunteers to help with snack bar, grilling and entrance stations. 7am-7pm snack bar coverage, 10am-7pm grilling coverage, and 6:45am-6pm entrance station coverage needed. Tina Carrasco if working on schedule and shits. We will ask for parent volunteers first and the we will fill with NJHS & Key Club student volunteers
We will need food/snacks and dry good donations. We will ask for donations from parents first and then supplement with Amazon and Walmart gift cards. Tina to send out sign-up/donation requests through sign-up genius
We will purchase rings for each winning team. We will do generic rings that do not have IRHS on them, just champions etc. Need to find a vendor

7. Discussed Portion of Golf and Orange Sales to the Athletes versus Boosters (7:00pm)

By unanimous vote:
- Golf 98% profit will be kept by Boosters, 2% to the athletes account
- Orange Sales 95 % profit will go to the athletes account, 5% will be kept by the Boosters

8. Discussed “Appreciation” Idea for Sponsors (7:5pm)

Creating a “plaque” with a Thank you from the athletes and a photo
Discussed golf pictures and what have we done with them
- Sent out social media post 12/1/25 with golf photos and thanked sponsors
- Will use in future promotion
Adriane to send Angel good group photo so we can get an appreciation plaque priced out

9. Future Discussion Items (7:25pm)

Field Day- need to schedule with Coach Julian- paint, repairs etc for preparation of first home game
Media Day- need to schedule, need to coordinate with Coach Julian
Senior Gifts
Year-end Banquet
Next Executive Board Meeting: 12/30/25- Baseball Tournament Preparation 6:00pm

10. Adjournment (7:25pm)

all members meeting

12/2/2025

Organization Name: IRHS Baseball Booster Club All Member Meeting
Board Meeting Date: 12/2/25
Time: 6:30pm-8:00pm
Location: IRHS High School, Library lecture Hall
Meeting Type: Regular- All Member Meeting

Call to Order

President Cuaron called the meeting to order at 6:36pm.
2. Roll Call

List of Executive Member attendees: Art Cuaron, Adriane Cuaron,, Angel Young

Board Members Present: President, Secretary, Vice President, Treasurer
Executive Members Absent: none
All Members who were present (signed in):Martha Graves, Donnie Gandolf, Courtney Carson, Dana Alstrom, Robert Santiago, Kristin Rizzo

3. Review of October & November 2025 Financials (6:55pm):

Reviewed budget with adopted budget numbers, spent YTD and available balance.

4. Reviewed Calendar Fundraiser Final Numbers (7:02pm)

Sales ran 10/6 – 10/19
Team goal: $7,500
Total contributions: $10,123
Net contributions: $9,761.36
Booster keep: $8,785.22
Player keep: $976.14
Top seller: Jacob Taijeron

6. Reviewed Estimated Golf Financials (7:12pm)

Sponsorships: $13,350
Golf Registration: 10,500
Raffle/Mulligan Sales: $3010
Hole Fundraisers: $408
Total Revenue: $27,260
Total Expense: $12,915
Estimated Profit: $14, 344.14
We anticipate the profit number to go up as we have not received the final invoice from the Golf Course

7. Discussed Orange Sales Fundraiser (7:17pm)

Discussed importance of hitting last years number 330 boxes
Need participation from the boys to hit this goal
Profit maybe slightly less on the same number of boxes due to inflation on gas, delivery and inspection costs. We will not know the final profit number until the delivery information is provided to The Orange Guy.

8 . Discussed Upcoming Baseball Tournament Fundraiser (7:24pm)

January 10/11, 2026
Joaquin Murrieta Park
10U/12U/14U age groups
$600/$650/$700
2 teams signed up so far
6 teams max per division
Volunteers needed for snack bar, grilling, entrance fee
Discussed when we will make the call to cancel the tournament or go forward with the tournament.
It was voted by present members 1/1/2026 will be that decision date. This will allow time to finalize all the details etc.

9. Adjournment (7:25pm)

booster club

executive members meeting

all members meeting

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