Blog Archives

All members meeting

10/21/2025

Organization Name: IRHS Baseball Booster Club All Member Meeting
Board Meeting Date: 10/21/25
Time: 6:30pm-8:00pm
Location: IRHS High School, Library lecture Hall
Meeting Type: Regular- All Member Meeting

Call to Order

President Cuaron called the meeting to order at 6:38pm.
2. Roll Call

List of Executive Member attendees: Art Cuaron, Adriane Cuaron, Andrea Wilson, Angel Young

Board Members Present: President, Secretary, 1- Vice President. Treasurer
Executive Members Absent: Vice President
All Members who were present (signed in):Kristine Hoey, Malindy Maldonado, Courtney Carson, Dana Alstrom, Claudia Diaz, Robert Santiago, Daniel Klodziniski
Coach Julian Encinas

4. Review of September 2025 Financials (6:50pm):

Reviewed budget with adopted budget numbers, spent YTD and available balance.

5. Reviewed Calendar Fundraiser Final Numbers

Sales ran 10/6 – 10/19
Team goal: $7,500
Total contributions: $10,123
Net contributions: $9,761.36
Booster keep: $8,785.22
Player keep: $976.14
Top seller: Jacob Taijeron

6. Reviewed Golf Tournament Needs for Player/Parent Volunteers:

All players present signed up for a volunteer spots
All parents present signed up for volunteer spots
Parents present also signed up for raffle donation items

7. Discussed Upcoming Orange Sales Fundraiser

Sales 11/15 – 12/5
Delivery week of 12/8
Box of oranges: $40
Box of grapefruits: $40
Program keeps 100% of proceeds (after transit and inspection fees)

8 . Discussed Upcoming Baseball Tournament Fundraiser

January 10/11, 2026
Joaquin Murrieta Park
10U/12U/14U age groups
$600/$650/$700
3 teams signed up so far
6 teams max per division
Volunteers needed for snack bar

9. Adjournment (7:45pm)

executive board meeting

10/14/2025

Organization Name: IRHS Baseball Booster Club Executive Officer’s Meeting
Board Meeting Date: 10/14/25
Time: 7:00pm
Location: 5072 N. Wild Life Dr.
Meeting Type: Regular- Executive Officers Meeting
1. Call to Order

7:06 pm
Art Cuaron

2. Roll Call

List of attendees: Art Cuaron, Adriane Cuaron, Tina Carasco, Angel Young, Andrea Wilson, Julian Encinas

Board Members Present: President, Secretary, 2- Vice Presidents, Treasurer
Executive Members Absent: none

3. Approval of Agenda

Reviewed agenda, approval to review all items on agenda

4. Review of September 2025 Financials (7:26pm)

All members approved and made verbal acknowledgement of the current financials, bank statement, monthly and annual summary.

5.Update on Calendar Fundraiser Progress (7:35pm)

Reviewed total money fundraised up to 10/14/2. Fundraiser closes 10/19/25

6. Update on Sponsorship Progress (7:45pm)

Reviewed annual and single hole sponsors who have been confirmed, paid.
Discussed ideas to reach out to other sponsors who may want to sponsor the team- realtor, La Hacienda in OV.

7. Golf Tournament Planning and Logistics

Raffle Ticket Sales & Distribution-
- Discussed logistics for how we will have a winner per raffle item. It was decided each raffle prize will be assigned it’s own basket for collection and we will pick a winner per prize
- This will happen after the golfers have teed off and winners will be announced/displayed at the lunch
- It was discussed what if there are not raffle tickets for a prize?- per the previous board members, should not be an issue as in the past all raffle items have had tickets.
- It was decided that winners must be present to win
- Approved pricing for raffle tickets:
  - $5- 1 ticket, $20- 5 tickets, $30- 10 tickets, $40- 20 tickets, $50- 50 tickets
- All raffle labels will be created by Tina and Andrea
Golf Tournament Winners
- Discussed what prizes and winners we had last time
- Decided we would do the winning foursome, prize IR Baseball coffee tumbler and $50.00 gift card to American Eat (donated)- per player
- We also will have a winner for Longest Yard and Closest ot the Hole
  - Each player receives IR Baseball coffee tumbler
Golf Tournament Photography
- Discussed the need for photos as we do not have access to any from last year. Will help with post tournament and future tournament promotion.
- Current media vendor: $80.00 per hour, plus extra time for photo editing
- Decided at 8:19pm to hire Joel Encinas (student) at $40.00 an hour with 3 hour max $120.00 total. No post editing fee.
- It was also discussed to hire Joel for season and potentially pay $20.00 per game, it was decided to table this conversation for a later time.
Golf Tournament Golf Bag Purchase
- Decided at 8:25pm to purchase the golf bags from Dixon golf, for each player who pays and attends the tournament.

8. Next All Members Meeting Date/Agenda (8:30pm)

Discussed next All Members date, it was decided to have it on 10/21 at 6:30pm
Agenda items to be reviewed: boys roles sign-up for golf tournament, parent volunteer roles and discussed what we need athlete and parent volunteers to help with:
- Registration desk
- Set-up
- Raffle Sales
- Mulligan Ball Sales
- Welcome Players
- Breakfast pick-up

9. Miscellaneous Items Discussed (8:45pm)

Website Issues on Mobile
- Brought to our attention on a mobile device the website looks funky (half of it is blacked out, it is still navigable but we will need to resolve in the future
- Need to explore options to optimize site for mobile
Tax Donation Options
- Launch 2025 Tax donations again to boys and their families, easy way for people to get a tax break and help the program
- Secretary Cuaron to reactivate the page on the website for instructions
Fry’s/Kroger VIP Card Proceeds
- Have families add IRHS Baseball to their VIP proceeds, IRHS baseball gets a small fraction. However, this helps the program, we receive about on average $75 a quarter
- Secretary Cuaron to reactivate the page on the website for instructions

11. Adjournment (8:50pm)

booster club

All members meeting

executive board meeting

Archives

Categories

Home

About US

SUPPORT

SCHEDULES

PARENT HUB