Blog Archives

Booster Club Election & End-of-Season Meeting

4/30/2025

Booster Club Election & End-of-Season Meeting Minutes Template
Date: April 30th, 2025
Scheduled Times: 7:00 - 9:00
Location: IRHS Library Lecture Hall
Facilitator: Andrea Balcer - VP, Tina Carrasco - VP, Kristin McQuay - Acting Secretary, and Angel Young - Treasurer
Note-taker: Kristin Rizzo - Interim Secretary
Call to Order: 7:03 PM
Adjournment: 8:17 PM
Attendees:

In Person: Monica Aguilera, Micala Baer, Andrea Balcer, Manuel Carrasco, Tina Carrasco, RJ Cate, Vanessa Cate, Les Graves, Martha Graves, Angel Young & Mike Young
Online: Monica Canizales, Adriene Cuaron, Claudia Diaz, Fernando Figueroa, Gina Garcia, Kristin McQuay & Felicia Mendoza
Total Voting Members Present: 18
A quorum was confirmed. Election proceeded.

1. Welcome & Overview

Opening Remarks:
Thank you for coming. Will try to keep as short as possible while making sure everyone feels heard and gets their questions answered
Meeting Purpose & Goals:
Meeting is held for the purpose of electing next years Booster Club Board along with some end of season business
Acknowledgement of Absences & Notes:
Beth Lake, Districts Parent Support Coordinator, was supposed to be here but last minute had to cancel.

2. Financial Presentation

Current Financial Overview:
Monthly statements and Wells Fargo bank statment summaries posted on website. We do have complete Wells Fargo bank statements printed out if someone is interested in looking through them.
Questions or Concerns Raised:
None

3. Election Process Overview

Items Being Voted On:
2025-2026 Booster Club Officers - President, VP’s, Secretary and Treasurer
Voting Method Explanation (QR Code & Google Form):
Explanation of anonymous Google ballot, in-person scan qr code, link shared through zoom chat, must be in person to vote (please don’t send to anyone not present), write in format due to open nominations, once submitted ballot results will show up in link.

4. Review of Offices & Duties

Bylaws Distributed:
Printed copies were distributed in person, and a link was shared in the Zoom chat. Tina Carrasco reviewed the roles and responsibilities for each officer position: President, Vice President, Secretary, and Treasurer.
Committee Roles Discussed:
Roles such as Communications Coordinator, Fundraising Coordinator, and Events Coordinator were introduced. The group decided to defer committee elections until the fall.

5. Nominations & Candidate Speeches

Nominations Per Position:
List nominees per role:
- President: Art Cuaron (Unopposed)
- Vice President: Andrea Balcer and Tina Carrasco
- Secretary: Adriane Cuaron (Unopposed)
- Treasurer: (No Candidates)
Candidate Speeches Summary:
Candidates provided brief statements outlining their qualifications, vision for the Booster Club, and the contributions they hope to make to the program.

6. Voting

Ballot access was successfully provided via QR code and Zoom chat. All attendees were given time to cast their votes.

7. Contingency Discussion

As no candidates ran for the Treasurer position, Angel Young volunteered to serve as Interim Treasurer until the fall, at which time elections will be held.
It was clarified that only parents or guardians of currently active baseball players will be eligible to vote in the fall election. This excludes incoming freshman families and parents of graduating seniors from the Class of 2025.

8. Banquet Date Vote
The baseball end-of-season banquet was originally scheduled for Sunday, May 4. However, because the varsity team advanced to playoffs, hosting an event on a Sunday could potentially violate AIA regulations.
Discussion Summary:

Since no deposit was made to Whisky Roads, there is no penalty for canceling.
Senior parents were consulted and strongly expressed their desire to hold the banquet.
Kristin Rizzo will contact the school to confirm cafeteria availability for alternate dates.
Proposed dates will be brought back to the group for a final decision.
Responsibility for presenting awards will be discussed with Athletic Director David Garwacki, with input from the players, especially the seniors.

9. Election Results Announcement

New Booster Club Officers for 2025–2026:
- President: Art Cuaron - Running unopposed
- Vice President: Andrea Balcer and Tina Carrasco - elected 2 vp’s
- Secretary: Adriane Cuaron - Running unopposed
- Treasurer: Angel Young (Interim)
Transition Notes:
Current officers will continue in their roles through the last day of the 2024–2025 school year, with a transition to the newly elected officers beginning immediately.

10. Closing Remarks & Next Steps

Thanks for coming. Booster club will communicate out new date for banquet once we’ve secured venue and caterer.

Booster Club Meeting

4/14/2025

Booster Club Meeting MinutesDate: Monday, April 14th, 2025
Time: 6:15 PM
Location: Native in Marana

Call to Order:
Meeting was called to order at 6:15 PM.
Members Present:

Angel
Andrea
Hershel
Kristin
Tina

Agenda Items Discussed:1. Little League Night

Terry has taken care of all preparations.

2. Senior Night

Locker Decorations: Gina to coordinate.
Parent Gifts:
- Boys will sign baseballs for dads.
- Andrea is creating shirts for moms.
- Boosters will prepare "Dirt in a Jar" gifts (Tina and Andrea).
Shirts: Coordinated by Terry and Andrea.
Budget: $150 per student – approved unanimously.
Photography: Owen will take pictures of seniors with their moms and dads.
Social Media/Promotion: Terry to coordinate.
Additional Tasks:
- Rhonda to assist.
- Collect and provide a photo of each senior with their mom to be given on Senior Night.

3. Banquet

Coach will write a letter for each senior.
Agenda and expectations to be outlined for coaches.
Kristin will create a sign-up sheet for banquet help and contributions.
Budget: $5000 – approved unanimously.
Order Deadline: All banquet-related orders due by March 27.

4. JVB Eegee’s Day

Budget: $50 - approved unanimously.

Additional Items:

Fathead Prints: Approved to be printed.
Gift Baskets: Gina will prepare “Tide Pod” baskets for the boys.
Locker Decorations & Plate Paintings: To be organized by Gina.

booster club

Booster Club Election & End-of-Season Meeting

Booster Club Meeting

Archives

Categories

Home

About US

SUPPORT

SCHEDULES

PARENT HUB